Work with apps | Okta (2024)

Access your enterprise apps and work with them from your apps dashboard. You can also customize the layout of the dashboard by adding sections and organize your apps in a way that meets your needs.

Before you begin

  • If you don't know your username, contact your company's help desk who set up your organization's Okta accounts. If you forgot your password, use the Forgot password link at the bottom of the sign-in page to generate a new one. If the link isn't available, contact your IT department.
  • If your macOS or Windows desktop is set up for signing in with Okta FastPass, and you access the Okta End-User Dashboard from a private browser window (Incognito mode), you gain access to the page as if you used a regular browser session. Okta Verify runs on your desktop and verifies your identity to grant you access to the dashboard. The verification isn't affected by the browser mode (regular or private).
  • Ensure that you use a supported web browser. See the Okta Browser and OS Support Policy.
  • If you signed in to the dashboard with Okta FastPass and refreshed the page in the browser after signing out, Okta FastPass confirms your identity and you gain access to the dashboard. Refreshing the page, Okta verifies your identity as if you typed your organization’s sign-in URL in the browser.
  • Ensure that the clock on your device is set correctly to avoid access problems. To regain access, update your device's clock to the correct time.


  • Launch an app
  • Change your username or password for an app
  • Add a section
  • Change the order or your apps
  • Find apps
  • Find recently used apps
  • Add apps
  • Remove apps
  • Sort Apps
  • Reveal the app password
  • View the app settings page

Launch an app

Some apps in Okta have sign-on credentials saved within your dashboard. For these apps, you can use the Okta Browser Plugin to auto-fill your credentials when signing in.

Depending on your org's configuration, you may be prompted to install the Okta Browser Plugin when trying to launch an app from a browser that doesn't have the plugin installed.

If you’re a mobile user, you aren't prompted to install the Okta Browser Plugin when attempting to launch an app. Instead, you’re prompted to copy your password or username before opening the app in a new tab.

Change your username or password for an app

You can change your username and password for an app if your admin allows it. To change your password, hover over the application icon and click the gear in the upper-right corner to open the settings menu. Enter your current username and password to verify your identity. Then, enter a new password.

If you aren’t able to update the username and password, contact your IT department.

Add a section

To create a section, click Add section(+) in the left sidebar and enter a name for your new section. For example, Personal apps.
You can add a maximum of five sections. Your admin can also create sections. If you can't add or remove sections, your admin may have customized the dashboard. When there are five sections on your dashboard that either you or your admin added, the Add section(+) menu item no longer appears on the menu. To add sections again, remove all apps from a section that you no longer need, and then click Remove section. Add section(+) reappears on the menu.

Change the order or your apps

Click and hold an app icon, then drag and drop the app to the location of your choice. You can also move applications to another section.

You can’t drag and drop apps from the Recently Used section.

Find apps

If you can't remember where a specific app is located, use the Search your apps field to access the app directly. You can find newly assigned apps at the top of the app catalog of your apps dashboard.

Find recently used apps

You can easily find your recently used apps in a separate section. There's also a Recently Used tab in the Okta Browser Plugin.

The Recently Used section appears only when you have 13 or more apps on your apps dashboard. This section displays up to six apps that you've recently accessed.

If the Recently Used section isn’t available on your apps dashboard, contact your administrator. This feature might not be enabled for your organization.

You can remove the Recently Used section from the dashboard if you don’t need it:

  1. On the dashboard, from the dropdown menu, select Preferences.

  2. Toggle the Recently used option off.

Add apps

If your organization allows you to add your own apps, click Add Apps, search for your app, and click Add.

For some applications, you might see a Request button instead of Add. Click Request and your query is sent to your IT department. You receive a notification on your apps dashboard when your request is approved. You can find newly assigned apps at the top of the app catalog of your apps dashboard.

Remove apps

To remove apps that you installed, perform the following steps.

  1. Click the ellipses on an app card to view details.

  2. Click Edit.

  3. Click Remove.

You can't delete apps issued by your IT department, but you can move them to another section.

Sort Apps

You can sort apps on your apps dashboard to fit your preference. You can sort every app section, order your apps alphabetically or in an alphabetically descending order, or by the order apps were added to the dashboard. You can’t sort apps in the Recently Used section.

Reveal the app password

You can view and copy passwords for apps assigned to you by your organization only if the administrator enabled the copy and reveal password feature.

  1. Click the ellipsis on an app card to view its details. In the app settings window, your username is available but the password is hidden.

  2. To view your password, click Reveal. To copy your password to the clipboard, click Copy.

View the app settings page

You can view your settings and details for apps that have been added to your apps dashboard. You can launch the app directly from the settings panel or enable the option to have the app launched automatically upon sign-in. If needed, you can click the Edit button on the bottom of the settings panel to securely update your information.

You can view the following information when accessing your app's settings:

  • App name
  • Username
  • Password

Use the following instructions to access the app settings page for your app:

  1. Sign in to Okta. In your browser on your computer type your Okta sign-in URL, such as, where org-name is the name of your company or organization. Enter your username and password and follow the authentication prompts.
  2. From the Okta Home page, click the ellipsis icon on an app card to view your app settings.

Related topics

Manage account settings

Okta Browser Plugin

Work with apps | Okta (2024)


What exactly does Okta do? ›

Okta connects any person with any application on any device. It's an enterprise-grade, identity management service, built for the cloud, but compatible with many on-premises applications. With Okta, IT can manage any employee's access to any application or device.

Who is Okta's biggest competitor? ›

Top Competitors and Alternatives of Okta

The top three of Okta's competitors in the Single Sign-On (SSO) category are OneLogin with 40.77%, OneAll with 22.31%, AWS Single Sign-On with 5.12% market share.

What are Okta apps called? ›

These app integrations on the Okta End-User Dashboard are also sometimes referred to as "tiles" or "apps". App integrations can be either: Pre-built, in the case of those integrations available in the Okta Integration Network (OIN).

Does Okta monitor your activity? ›

For example, we contract with third-party advertising networks that may track your activity over time and across different channels, including our websites, email activity, and other websites and applications that display advertisem*nts.

Why use Okta instead of Google? ›

Google's authentication is simpler to implement and is available for free, while Okta's authentication is more comprehensive but is charged on a per-user basis.

What does Okta do to your phone? ›

Okta Mobile is a mobile app that delivers Okta's Single Sign-On (SSO) experience to iPads, iPhones, and Android devices. When end users open Okta Mobile, they get immediate one-click access to all their applications.

Why is Okta so popular? ›

Overall, Okta's popularity for authentication and authorization is driven by how it changed cloud-based IAM for the better––with its ease of use, flexibility and integration features for the diversity of applications used today, and robust security features.

Is Okta a good company? ›

Okta has an overall rating of 3.7 out of 5, based on over 1,350 reviews left anonymously by employees. 66% of employees would recommend working at Okta to a friend and 60% have a positive outlook for the business. This rating has decreased by 3% over the last 12 months.

What companies uses Okta? ›

Companies using Okta Identity Cloud for Identity and Access Management (IAM) include: Mitsubishi Heavy Industries, a Japan based Manufacturing organisation with 77991 employees and revenues of $3860.28 billion, Apple, a United States based Professional Services organisation with 150000 employees and revenues of $383.29 ...

Can Okta track my location? ›

Location data is provided by a third-party geolocation service. Okta updates the geolocation IP data on a weekly basis.

Is Okta free to use? ›

Try for free and get 7,500 monthly active users & unlimited logins. No credit card required. You'll be redirected to Auth0 by Okta.

Is Microsoft using Okta? ›

Office 365 continues to be the most popular application deployed using Okta for identity.

Why would someone use Okta? ›

Okta is a platform for identity and access management that offers secure identity verification, single sign-on (SSO), and multi-factor authentication (MFA) with the purpose of protecting employee identities and enabling users to access apps from any device.

Can my employer see my browsing history on my personal phone? ›

When you use your mobile data, your employer will not be able to track your internet history.

What can my company see on my phone? ›

Like any other company device, an employer can use phones to monitor the activity of their employees, including their call history, the content of their emails and text messages and which apps they use. An employer can also track your personal phone under certain circ*mstances.

What are the objectives of Okta? ›

Our Vision: Accelerate a world where everyone can safely use any technology. We bring simple and secure access to people and organizations everywhere. We promise to not only protect the identities of our customers' workforce and users, but to ask, “what more can we make possible?”

What is the purpose of Okta verify? ›

Okta Verify is a multifactor authentication (MFA) app that allows users to confirm their identity when they sign in to their Okta account or access Okta-protected resources.

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